Each synchronization includes the default private Calendar folder, the default private Contacts folder and the default private Notes folder. In settings, it is also possible to enable synchronization of the default public Calendar folder and the default public Contacts folder.
Within synchronization, only changed and modified information is exchanged between the MailServer and MS Outlook. Objects changed both at the server and the client will be duplicated.
If the installation is completed successfully, the user is informed by an alert that Kerio Synchronization Plug-in must be set first (see figure 7.1 Running MS Outlook upon the plug-in installation). Simply enter required information in the configuration dialog (see figure 7.3 Synchronization settings). Upon the first startup,this dialog is opened automatically. To open this dialog any time needed, use a special menu that was added to the MS Outlook toolbar upon the installation (see figure 7.2 The Kerio Synchronization Plug-in toolbar). The configuration dialog can be opened by Options.
As already mentioned, synchronization can be set in the configuration dialog. The dialog is opened automatically upon the first startup or it can be opened by selecting .
The configuration dialog (see figure 7.3 Synchronization settings) consists of two basic sections:
- Server information
To allow smooth synchronization, it is necessary to set the name of the server where the user account including its username and password is stored (to get this information, contact your network administrator). This data can be copied from settings of an IMAP or a POP3 account already created in the profile or it can be set manually. For this purpose, use the following options:
Use information about server and login from account
The plug-in in the combo box menu provides all IMAP and POP3 accounts in the current profile. Select an account in which you want to synchronize calendar, contacts, notes and also public folders if desired and test the connection by clicking on the Connection check button.
Warning: If traffic for the account is secured by SSL, it is not possible to copy the information and it is necessary to enter the data manually (and set the Use own settings option).
Use own settings
This option opens the manual settings and it is used especially under the following conditions:
Traffic of the account is SSL-secured — in such cases it is possible to use server information and login data from an existing POP3 or IMAP account.
This option synchronizes data if an account which is not set in the profile.
The profile is used only for synchronization of calendar, contact and notes personal folders and there is no POP3 or IMAP email account created in it.
Click to open a dialog where parameters for a corresponding account can be set.
The dialog allows direct definition of the IP address or the DNS name of the server against which the synchronization will be performed. For authentication at the server, it is also required to define username and password for the corresponding user account. It is also possible use this dialog to set SSL encryption to protect the synchronization.
Regardless of which of the described settings is be used, once the configuration is finished click on the Connection check button to test whether the parameters are set correctly and connection of MS Outlook to the server works smoothly. When the check is finished successfully, it is possible to continue in setting. If not, contact your network administrator.
- Synchronization settings
The following options allow optimization synchronization settings:
Synchronize on Outlook's startup
The synchronization is performed upon each startup of MS Outlook. If only this option is enabled, it is necessary to close and reopen the application when switching to the online mode to perform the synchronization. Therefore, it is recommended to combine this option with one or both of the following ones.
Synchronize every ... minutes
Interval that will be used for the regular synchronization.
Synchronize after change, addition or deletion of an item in folder
Synchronization will be performed upon any change, i.e. when a new item (contact, event) is added or another is removed.
Note: It is not recommended to enable this option if the line used for connection to the network is not fast enough for frequent synchronization.
Synchronize public folders
This option allows synchronization of public folders — only the default public Calendar folder and the default public Contacts folder are synchronized.
The button performs synchronization with respect to the current status at the server. This feature is used especially if an event or contact has been undesirably damaged or removed or for testing purposes (to test connection or synchronization).
Kerio Synchronization Plug-in also allows monitor synchronization status. To do it, use the option to open a corresponding dialog box. This feature is helpful if it is desirable to check that the synchronization was completed successfully. The Last Synchronization Status dialog provides us with relevant information on the synchronization status.
The Last Synchronization Status window provides date and time of the last synchronization attempt as well as information of its result. Actually, the first includes the essential information.
Synchronization details inform about the synchronization process. If the synchronization was completed successfully, the log will be somewhat like the information shown at figure 7.5 Synchronization status. If any problem arises during the synchronization process, the issue is recorded in the log.